Privacy Policy

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Privacy Policy
Effective Date: 04/01/2026

Welcome to HVAC Bid Builder (“we,” “our,” or “us”).
This Privacy Policy explains how we collect, use, and protect your information when you use our website and application.

 a. Account Information

• Name
• Email address
• Company name
• Login credentials
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 b. User-Generated Data

• Projects, estimates, pricing, and job-related inputs
• Company settings and pricing structures

 c. Technical Data

• IP address
• Device type
• Browser information
• Usage activity within the app
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We process your information to:

• Provide and operate the platform
• Store and manage your projects and estimates
• Improve functionality and performance
• Provide customer support
• Maintain security and prevent fraud
• 
  

Where required by law, we process your data based on:

• Your consent
• Performance of a contract (providing the service)
• Legitimate business interests (improving and securing the platform)
• 
  

You retain full ownership of all data you input into the platform.
We do not claim ownership over your business data, estimates, or pricing.

We do not sell your data.

We may share your data only with:

• Service providers (e.g., hosting, authentication, databases) who process data on our behalf
• Legal authorities when required by law

These providers are only permitted to use your data to support the operation of the Service.

We retain your data while your account is active.

If you request deletion:

• Your account and associated data will be permanently deleted within a reasonable timeframe
• Some data may be retained if required for legal or security purposes
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We implement reasonable safeguards to protect your data.
However, no system is completely secure, and we cannot guarantee absolute security.

We use cookies and similar technologies to:

• Maintain login sessions
• Improve performance and user experience

You can disable cookies in your browser settings.

Depending on your location, you may have the right to:

• Access your data
• Correct your data
• Request deletion

To make a request, contact:
info@hvacbidbuilder.com

We rely on third-party providers to operate the Service.
These providers may process limited data necessary for functionality but are not permitted to use your data for their own purposes.

If HVAC Bid Builder is involved in a merger, acquisition, or sale, your information may be transferred as part of that transaction.

This Service is not intended for individuals under 13.

We may update this Privacy Policy at any time.
Changes will be posted with an updated effective date.

If you have questions, contact:
info@hvacbidbuilder.com